How to improve construction management with myBuilding

On-site management is as important as execution. Each technical, economic or administrative decision directly influences the pace of the project. Without a solid foundation of information, traceability and coordination, teams lose time, visibility and responsiveness.

This article reviews the key points that affect daily management in construction and how to address them with tools designed for the reality of the sector, such as myBuilding, the integrated management solution for construction and engineering companies developed on Microsoft Dynamics 365 Business Central.

Management: a point that can always be fine-tuned

Although construction has advanced in design, materials and machinery, construction management remains a challenge. In many cases, the tools available do not quite match the actual way of working:

• Budgets drawn up in Excel that then have to be transferred to other systems.
• Certifications and approvals that travel by mail.
• Contracts stored in shared folders with no follow-up.
• Allocations that arrive late or are recorded incompletely.

The result is often duplication of tasks, lack of control and wasted time.

The construction site: decisions that move the project

Every project is a chain of decisions that are made on the fly. From inception to delivery, field activities, orders, reports or certifications require constant coordination between different profiles.

Having orderly information that is accessible to everyone makes it possible to act quickly and maintain project consistency at every stage.

Information available, teams connected

Budgets, contracts, work reports and measurements are all pieces that make up the same reality: the progress of the work. When this data is not aligned, delays and confusion arise.

Centralizing information and allowing everyone to work on the same basis improves visibility and decision making, without adding complexity to the process.

Traceability as a guarantee

Keeping track of the steps taken on site provides security and context.

Identifying who performed an action and when is not an exercise in control, but a way to reinforce transparency and trust. In this way, projects are better documented and decisions are based on verifiable facts.

Collaborate without barriers

In an environment where many profiles and responsibilities converge, coordination makes the difference.

If each party has agile access to the same data and can validate or record information in real time, the workflow remains constant . This translates into smoother communication between teams.

Technology designed for real work

Technology works when it adapts to daily use, not when it conditions it. myBuilding was born with that premise: to help construction companies manage with more clarity and less effort.

Its design adjusts to the pace of the work and provides order, visibility and control without modifying established processes.

All in a single environment: myBuilding.

myBuilding concentrates the necessary tools to manage in a unified and simple way:

1. Project Planning and Management

• Define tasks, resources, and production costs.
• Plan income, expenses, procurement, and rental of materials or machinery.
• Create and revise multiple versions of the project (new construction, renovation, infrastructure, etc.).

2. Studies, Budgets, and Feasibility

• Analyze the technical and financial feasibility of the project with detailed budgets by sections and items.
• Include measurements, breakdowns, and direct/indirect costs.
• Import or export budgets in BC3 format, distinguishing between cost and sales budgets.

3. Project Execution and Monitoring

• Track project progress and profitability through actual costs and forecasts.
• Manage work certifications, deviations, and changes.
• Record work reports, consumption, and resources, and centralize project documents (contracts, closures, history, etc.).

4. Purchasing, Warehouse, and Subcontracting

• Manage supplier and subcontractor offers and contracts.
• Control invoices, delivery notes, payments, and deadlines.
• Handle on-site warehouses, central warehouses, and project procurement.
• Approve and qualify suppliers.

5. Sales and Customers

• Manage client budgets and invoices.
• Set pricing rates.
• Monitor collections, unpaid invoices, and work certifications, including accounting valuation of completed and pending certification work.

6. Production and Financial Control

• Access real-time production costs with profitability tracking and cost/sales forecasts.
• Manage stock according to production.
• Analyze differences between planned and actual costs to optimize results.

Conclusion

Construction management doesn't need to be more complex, it needs to be clearer. myBuilding allows you to have all your project information in a single, accessible and connected environment, so you can make decisions with real data and move forward with confidence.